Delivery Invoice: Format and Example

A delivery invoice is a document issued by a seller to a buyer upon the completion of a delivery of goods or services. It outlines the details of the transaction, including the items delivered, quantities, prices, and any applicable taxes or fees. A delivery invoice typically includes details such as the seller’s and buyer’s contact information, invoice number, date of delivery, description of the items delivered, quantity, unit price, total amount, any applicable taxes or discounts, and payment terms.

In this article, we will delve into the format of Delivery Invoice along with an example.

Invoice Format for Delivery Services

Invoice Number: [Unique Invoice Number]

Date: [Date of Invoice]

[Your Company Name] Customer Details:

[Your Company Address] Name: [Customer Name]

[City, State, Pin Code] Address: [Customer Address]

Phone: [Your Contact Number] Phone: [Customer Phone Number]

Email: [Your Email Address] Email: [Customer Email Address]

Website: [Your Website URL]

GSTIN: [Your GST Identification Number]

Terms and Conditions:

1. Payment is due within [Number of Days] days from the date of the invoice.
2. Late payments are subject to a penalty of [Penalty Percentage]% per month.
3. Goods once delivered will not be returned unless found damaged.
4. Any additional services requested by the customer will be charged accordingly.
5. All disputes are subject to [City/State] jurisdiction.

Bank Details:

Bank Name: [Your Bank Name]

Account Number: [Your Account Number]

IFSC Code: [IFSC Code]

Authorized Signature:

[Your Name]

Thank you for choosing [Your Company Name] for your delivery needs. For any queries, please contact us at [Your Contact Number] or email us at [Your Email Address].

Invoice Number: SC20240506

Date: May 6, 2024

Speedy Courier Services Customer Details:

123, Main Street Name: Mr. Rajesh Sharma

Mumbai, Maharashtra, 400001 Address: 456, Hill Road, Bandra West

Phone: 9876543210 Phone: 8765432109

Email: info@speedycourier.com Email: rajesh.sharma@example.com

Website: www.speedycourier.com

GSTIN: 12ABCDE1234F1Z5

Terms and Conditions:

1. Payment is due within 15 days from the date of the invoice.
2. Late payments are subject to a penalty of 2% per month.
3. Goods once delivered will not be returned unless found damaged.
4. Any additional services requested by the customer will be charged accordingly.
5. All disputes are subject to Mumbai jurisdiction.

Bank Details:

Bank Name: HDFC Bank

Account Number: 12345678901234

IFSC Code: HDFC0000123

Authorized Signature:

Radhika

Thank you for choosing Speedy Courier Services for your delivery needs. For any queries, please contact us at 9876543210 or email us at info@speedycourier.com.

What are the different types of delivery invoices?

There are various types of delivery invoices, including:

1. Standard delivery invoices for goods or services sold and delivered.
2. Proforma invoices issued before the delivery of goods or services to provide an estimate of costs to the buyer.
3. Commercial invoices used for international shipments to declare the value of goods for customs purposes.
4. Electronic invoices (e-invoices) generated and exchanged electronically between trading partners.

Can I customize a delivery invoice to suit my business needs?

Yes, delivery invoices can be customized to reflect your business branding and specific requirements. You can include your company logo, colors, and additional fields or terms relevant to your business operations.

How should I handle discrepancies or disputes related to a delivery invoice?

If there are any discrepancies or disputes regarding a delivery invoice, it’s essential to address them promptly and professionally. Communication between the seller and the buyer is key to resolving issues. It may involve reviewing the terms of the invoice, verifying delivery records, and reaching a mutually acceptable resolution.

Are delivery invoices legally binding documents?

Yes, delivery invoices are considered legally binding documents that establish the terms and conditions of the sale between the seller and the buyer. They serve as evidence of the transaction and can be used for legal and financial purposes if needed.

How long should I retain delivery invoices for record-keeping purposes?

It’s advisable to retain delivery invoices for a specified period as required by relevant regulatory and tax authorities. Typically, businesses retain invoices for a minimum of five to seven years for auditing, accounting, and tax compliance purposes.