How to Create Email Groups In Outlook

How to Create Email Groups In Outlook – Quick Steps

1. On the Navigation panel, choose People
2. Select Home > New Contact Group
3. Type the name of the group
4. Select Contact Group > Add Members
5. Add people from your address book or contacts list
6. Choose Save & Close.

Creating an Outlook email group is incredibly useful for sending regular emails to the same set of people. With Outlook groups, you won’t need to manually add member email addresses each time you send a group email.

In this article, you will learn what an Outlook group is and How to Create Email Groups In Outlook. Also, how to edit these groups and send emails to them.

An Outlook Group, also called a contact group or distribution list, is a handy feature in Microsoft Outlook. It lets you group multiple email addresses under one name. This makes it easy to send emails to a bunch of people at once without typing each address every time. Just use the group name in the “To” field when writing your email, and everyone in the group will get the message. Outlook Groups make it simpler to stay in touch with the same set of people regularly

Step 1: Open “Microsoft Outlook”

To start Microsoft Outlook on your Windows computer, search Microsoft Outlook and Click the icon.

Note: No matter which version of Microsoft Outlook you are using on your Windows device, whether it’s Microsoft Outlook 2010, 2013, 2016, or 2019, the process of creating email groups will be the same.

Step 2: Select the “People icon” at the bottom Left corner

Navigate to the left side of the Outlook interface and select the People icon by clicking on it.

Note: If you are using Outlook 2010: Click on Contacts at the bottom left of the Outlook window.

Step 3: Select “New Contact Group” icon

In Microsoft Outlook, locate the new contact group icon positioned in the top left corner of the home panel > Click the icon

Step 4: Click on “Add members”

Now click on the “Add Members” icon to include members in your group.

Step 5: Add a Display Name and Email Address of your members

You are now required to provide the name and email address of the members you wish to add to your group.

Note: Ensure you save the changes by clicking on the “Save and close” box that appears at the top left corner.

Step 6: Your Email Group is Created

Now your email group has been successfully created, and you can now send emails to the group by selecting the mail icon.

Step 1: Open Microsoft App on your Mac

To open Microsoft Outlook on your Mac, find the icon for Microsoft Outlook and click on it.

Step 2: Click on People Icon

Navigate to the bottom of the left navigation pane, and click on the people icon.

Step 3: Select “New Contact List”

Click on the new contact list icon, which is present in the home panel at the top left corner of Microsoft Outlook.

Note: If the New Contact List option is grayed out, set your preferences to Show my “On My Computer” folders, and then return to finish creating your contact list.

Step 4: Set up a name of contact list and Add Members

It’s necessary to provide a name for your group. After that, click on the “Add (+)” icon to include members in your group.

• You can keep adding multiple people to your new group through the members’ box.
• You can add an existing list of contact emails to your new list.

Step 5: Select Save & Close

Once you have added members to your group by adding their names and email addresses, don’t forget to click the Save button to ensure your changes are saved.

Step 6: Your Email Group is Created on Mac

Now your email group has been successfully created, enabling you to send emails to all the members by simply clicking on the email icon located in front of your group.

Step 1: Sign in to Outlook on the web

Access the Microsoft Outlook web app.

Step 2: Click “People” or the people icon on the left sidebar

After opening Outlook go to the home page and click on the New Group present on the left side of the page.

Step 3: Name the Group and add the Description

Once the dialog box appears, enter the desired name for the contact group you wish to generate. In the description field, you can input the content of the group, followed by clicking on the “Create” button.

Step 4: Add members to your Group

Type in the email addresses or names of the contacts you want to add to the email group. Once you’ve selected contacts to add to the group, click on Add.

In case you are uncertain about the members’ list, you have the option to omit this step and add members to your group at a later time.

Step 5: Email Group on Outlook Web is Created

Now your email group is created and you can share any information and email in the group by clicking on the “Send email” button.

Step 1: Open Outlook

Start Outlook on your computer.

Step 2: Click “New Email” to start a new message.

Step 3: Click “To”

In the new email window, click “To” to open your contacts.

Step 4: Select Contact Group

Find and select the group you want to email.

Step 5: Add Group to Recipients

Click “To” to add the group to your email recipients.

Step 6: Write Your Email

Type your message, add a subject, and any attachments.

Step 7: Click Send

Click “Send” to send your email to everyone in the group.

In conclusion, creating email groups in Outlook is a simple and efficient way to streamline your communication and improve productivity. By organizing contacts into groups, you can easily send emails to multiple recipients without the hassle of manually selecting each recipient every time. Whether you’re managing a team, coordinating with clients, or planning events, email groups can save you time and effort. Remember to follow the step-by-step guide we discussed earlier to create your email groups effectively. So, why wait? Start organizing your contacts into email groups in Outlook today and experience the benefits of efficient communication firsthand.

How to create a group email?

• Open Outlook
• Go to Contacts
• Click “New Contact Group”
• Name Your Group
• Add Members
• Save the Group
• Use Your Group

How do I create a team group in Outlook?

• Open Outlook
• Navigate to “Groups” or “Teams”
• Click “New Group” or “Create Team”
• Name Your Group
• Add Members
• Choose Group Settings
• Create the Group
• Access Your Team Group

How to create a group invite in Outlook?

• Open Outlook
• Go to Calendar
• Create a New Meeting
• Add Attendees
• Compose Invitation
• Set Date and Time
• Send the Invitation

How to create a distribution list in Outlook 365?

• Open Outlook
• Go to Contacts (People)
• Click “New Contact List” or “New Contact Group”
• Name Your Distribution List
• Add Members
• Save the Distribution List
• Use Your Distribution List when composing emails