Ways to Use Online Collaboration Tools effectively
Let us look into the ways to use online collaboration tools ideal for teamwork.
1. Real-time communication:
Instant messaging, video conferencing, and voice calling are a few of the features that keep the teammates connected. An online collaboration tool enables real-time communication regardless of the locations of users.
2. Collaborative document creation and file sharing:
These tools allow users to share documents, spreadsheets, presentations, images, videos, and other files. Many modern tools allow collaborative editing, commenting, and version control of shared documents and files.
3. Task management:
These tools have project management features like task assignment, progress tracking, deadline notifications, and milestone setting. It assists teams in organizing and allocating resources and monitoring progress.
4. 3rd-party tool integration:
Modern online collaboration tools often offer 3rd-party app integration such as email software, calendars, CRM, document creation tools, etc. A tool can assist in drawing information from certain integrated platforms for emailing, document creation, file sharing, task assignments, etc for streamlining workflow.
5. Calendar and scheduling:
Certain online collaboration tools can schedule meetings, appointments, and deadlines and set notifications on the calendars of connected users.
6. File sharing and storage:
These tools offer file storage and organizational features. Most modern tools come with cloud storage and custom access features. Such features assist in assigning and accessing files anywhere anytime.
7. Workflow automation:
Collaboration tools online can also assist in creating an automated workflow for projects. For instance, a tool can help automate repetitive tasks and improve the efficiency of a team.
8. Training and professional development:
Such tools can be used for inducting new employees and training them as per the company protocols. They assist users in planning and conducting training sessions, webinars, online workshops, etc for this purpose.
So, these tools increase efficiency, make efforts more cost-efficient, reduce turnaround time, and improve the decision-making capabilities of a team.
What are Online Collaboration Tools & How to Use Them Effectively?
Online collaboration tools are software platforms that enable people to work together remotely. They help teams stay connected, share information, and complete projects efficiently, regardless of geographical boundaries. As more people work together from different places, the need for good online tools has increased a lot.
Statistics show that over 70% of professionals work remotely at least once a week, making portfolios of online collaboration tools more critical than ever. These tools range from simple chat applications to comprehensive project management software, each designed to enhance productivity and streamline communication.
In this article, we will explore the different types of online collaboration tools and provide practical tips on maximizing their potential. Before we compare 5 best online collaboration tools, let us look a little deeper into what are online collaboration tools, their types, ways to use them and how they can benefit a company.
Table of Content
- What are Online Collaboration Tools?
- Types of Online Collaboration Tools
- 8 Ways to Use Online Collaboration Tools effectively
- Top 5 Best Online Collaboration Tools