How Bereavement Leave is framed?
While ensuring the organisation runs smoothly in their absence, sensitively framing a bereavement leave policy can support staff through a difficult time. Here are the steps on how to frame bereavement policy:
1. Define the Goal and Purpose: Start by outlining the policy’s objective, which is to support employees through difficult times. Specify the parameters of the policy, such as who qualifies for bereavement leave and under what conditions.
2. Eligibility and Coverage: Indicate the people who are qualified for bereavement leave, which is often for immediate family (spouse, kids, and parents) and any other relationships you want to mention. Clearly state what circumstances such as the passing of a family member, spouse, domestic partner, or close friend qualify for bereavement leave.
3. Timeframe and Form of Leave: Calculate the length of bereavement leave for various relationships (for example, longer leave for close family, shorter leave for extended family, etc.). Specify if the leave is fully paid, partially unpaid, or paid. Describe the pay formula if it is paid.
4. Notice and Supporting Records: Specify the notice requirements for workers who require bereavement leave, including how quickly they should inform their supervisor or HR. Indicate what paperwork is required to support your request for bereavement leave, such as a death certificate, memorial notice, relationship proof, etc.
5. Flexible Planning: Take into account whether or not employees have the freedom to arrange their bereavement leave to suit their needs. List any restrictions or limitations, if any.
6. Privacy: Stress the value of protecting the confidentiality and privacy of employees who want time off for bereavement leave. Employees should feel at ease and unafraid of judgment.
7. Following the Law: Inspect the policy to make sure it adheres to all applicable work laws and rules in your jurisdiction.
8. Helpful Resources: Mention any available resources for support, such as employee assistance initiatives, therapy, bereavement support, etc.
9. Communication: All employees should be made aware of the bereavement leave policy.