Steps To Write a Letter of Recommendation

Even though there are several letter of recommendation template available, make sure to keep the following things in mind while writing a letter of recommendation.

Step 1- Writing the heading and greeting

• The heading and greeting should include a proper introduction. Below is the information that you should mention in the heading.
• The contact information
• Your name
• Your title
• Name of the company
• Address
• City, Zip Code
• Date

Step 2- Writing a Salutation

• For the personal LOR, you can add a salutation like (Dear Mr. John, etc)
• For the professional or general LOR always use “ To Whom It May Concern”
• In case you are not adding a salutation simply start your letter with the first paragraph.

Step 3- Drafting the body of the letter

The body of the LOR is a section where you explain why you as a company are a good reference and why the individual is qualified. You can also describe the relevant skills of the individual in this section.

• The first paragraph of the body– The first paragraph of the recommendation letter usually portrays your connection with the person you are recommending which can include how you know the person and why you find that person qualified.

For example– I met Ankit when he was fresher in my Introductory Business course at IIT. Throughout his studies. It was a great opportunity to work with him on several research projects where he acted as my assistant.

• The second paragraph of the body– This section of the body covers the information about the individual you are writing about which includes why they are qualified for this position, what can they contribute and why are you recommending them.

For example– Jhon graduated with honors in Science and he was always focused on how his future would progress. He is a very bright and qualified individual and a pleasure to work with.

Step 4 – Add Summary, Conclusion, and Closing

This is the section where you finalize your recommendation with specific wording that can highlight the person.

Step 5 – Conclusion

The conclusion of your recommendation letter covers an offer to provide more information. Include a phone number within the paragraph, and provide the phone number again and your email address in the return address section of your letter or under your signature.

• Sincerely,
• Signature,
• Recommender name
• Title
• Email address
• Phone Number

Every letter of recommendation template has the above things mentioned, but make sure to customize them as per your needs and requirements.

Writing a recommendation letter might sound easy though it’s not. It can be a challenging task to write a recommendation letter. Logically, when you’re writing a letter of recommendation, it should always be about showcasing the positives of a candidate, so all you have to do is write down all your positive things regarding the person.

In addition, there should be some standard things that you can mention about the candidate in the endorsement of the person. A letter of recommendation template can make your task easy by ensuring you cover all the important points in your letter. This also makes the LOR more effective and informative as much as possible.

Without any further let’s dive into the article to find out how you can write a letter of recommendation.