Everyday Use of Soft Copies
- Business Reports: There is also an emerging trend for companies to prepare and disseminate soft-copy reports using word processing applications such as Microsoft Word or spread sheet applications such as Microsoft Excel. These reports can be easily modified, annotated, and shared via email or a specific cloud application.
- Email Attachments: Those may include word documents, excel documents, pdf documents, images, and many more documents that will always be attached to the email. This makes it possible to deliver A0 as and when needed, which eliminates the inconvenience of mailing.
- Digital Archives: Companies create records digitally and consolidate them in giant storage systems, which may be basic databases or cloud databases. This helps facilitate easy access to data, minimize physical storage, and enable the preservation of data for an extensive period of time.
- E-books and e-magazines: Academic authors create soft copies of books and magazines to be sold or read online. This increases the distribution range while also cutting on the costs to be incurred in the printing process.
- Photography: Working in the profession, photographers store and manipulate their works in the form of digital files. These are soft copies that can also be easily edited, published on social media platforms, and reproduced at any time.
What is a Soft Copy?
A soft copy is defined as the electronic version of a document or an object that is meant for a computer or any other form of electronic device. To start with, a soft copy is not a hard copy in the conventional sense; it is not a material object that can be touched; it is a digital work found in a virtual environment with its own unique merits in terms of access, sharing, and archiving. This article will seek to explain what exactly a soft copy is and provide a broad overview of important related terminologies, ultimately pointing out the significance of the concept in current society, which is dominated by information technology.