Tips for Efficiently Sending Email Attachments

Before sending attachments in emails, these are some of the best tips to follow:

1. To Send Large Document Sizes

If you send attachments that exceed the limit supported by Gmail, then use the following ways to send them:

Zip it

One of the perfect approaches to sending large documents or a collection of small documents is to compress them. Doing so might not have an effect on the file, but it is the simplest way to reduce the general size and send it without problems.

On your PC, right-click on it, and you will see an option to ‘compress.’ It will create a compressed file with the same name and a zip extension. You can even zip subfolders created within the same folder.

Share through the Google Power link

While composing an email, you get the choice to connect Google Drive links to your emails. In this way, you can send emails that exceed Gmail’s 25 MB limit. You can attach a link so that it will lead to the file within the Google Drive folder.

OneDrive for Outlook users

If you use Outlook to send attachments larger than 20 MB, upload them to OneDrive.

Dropbox

Dropbox is another available tool you may use to send huge attachments. Upload your documents to your Dropbox account, and with the Dropbox extension, you have the choice to attach links within the email. With a free Dropbox account. You can send files up to 2 GB in size.

iCloud Mail Drop for Apple customers

If you are an Apple Mail user, the iCloud Mail Drop permits you to send document sizes as large as 5GB. Maildrop is activated automatically when you send a file larger than 20 MB. It sends the file to an iCloud email server, creates a link, and attaches that link. The link will automatically expire after 30 days.

2. Use Links Instead of Attachments

If you can, add links to the source rather than a file. It will direct customers to a website where they can get access to the whole content easily. Adding links also reduces the risk of landing in the spam folder if in case you end up deleting the spam emails.

3. Use an Accessible Document Format

If you are sending a Word document, the recipient wishes to have Microsoft Word view or edit that file. If they do not have it, having access to your files might be tough. So, use a format that fits the situation, like PDFs.

Also, having an interactive PDF that enables you to offer analytics gives you a better view of what parts of the PDF are bringing in more conversions. However, if your file isn’t in that format, you can use a tool to convert it. For example, you could convert Google Docs to PDF.

4. Name Email Attachments Properly

You must name email attachments so that recipients understand what is in the report and keep them away from spam filters. Here are some tips to help with that:

• Avoid the use of lengthy names.
• Don’t use unique characters or emojis like *, “, #, @, +, and many others.
• Give a descriptive file name.
  • Avoid: 4565_Finalcontent_21.
  • Use: Contentbrief_(date).

An email attachment is a file attached to an email message. Attachments can be any kind of file, including documents, photos, or videos, and are used for sharing data among individuals or groups. The size of attachments that can be sent via email services is limited but here in this article, we’ll look for how to send email with attachments in Gmail.

There are unique codecs to save your attachments as, which include .doc, .pdf, .jpeg, .xls, etc. For instance, if you want to send your work to potential customers, you could upload your portfolio to your cold email. The portfolio file will be attached to the email. Read this comprehensive guide to learn how to send email with attachments in Gmail.