Structure of Business Letters
All business letters generally follow the same structure, except for their body content. The general structure of business letters is as follows:
1. Heading: Heading includes basic information about the person who writes the letter, his/her name, contact information, address, email, etc.
2. Date: The date on which the letter is written.
3. Reference: The reference section includes the reference regarding the product/service/person/facility, regarding which the letter is being written.
4. Recipient Address: Recipient address includes the name, contact information, address, email, etc. of the recipient.
5. Subject: The subject includes the main reason for writing the letter.
6. Salutation: Salutation describes a formal greeting done towards the recipient.
7. Body: The body includes the explanation and relevant information regarding the issue.
8. Closing: The closing paragraph involves the idea and explanation of what is expected from the recipient.
9. Signatures: In the end, the letter must have either a handwritten or typed signature.
10. Enclosures: Enclosure needs the contact information of the person, who is writing the letter.
Business Letters | Types, Purpose and Structure
In the context of businesses and companies, the occurrence of some events needs to be informed through formal letters. Business Letters are formally framed letters written to convey pieces of information and to resolve issues. These letters are written with clarity and in a professional tone to leave a good impression and in the hope of getting a resolution better and more quickly.